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Executive Committee Committee Meeting Minutes

May 20, 2006

A meeting of the Florida Trail Riders Executive Committee was called to order at approximately 8:35 AM on May 20, 2006 at the Imperial Swan Hotel in Lakeland, FL. The President determined a quorum was present. Roll call was as follows:

Present:

President — Randy Faul
Secretary — Tiffany St. John
Treasurer — Allen Pearce
Enduro Chairman — Sam Mento
Hare Scrambles Chairman — Joe Steidl
Motocross Chairman — David Hall

Absent:

Vice President — Jim Wilder
Quad Scrambles Chairman — Mark Campbell

I. Old Business

None.

II. New Business

Joe Steidl requested that George Pollard be approved by the committee for the Hare Scrambles Referee position. The motion passed unanimously.

Joe Steidl updated the committee on the sound testing plans for Hare Scrambles. He stated that each series would need to set up a testing/enforcement system that worked for them. He suggested that a letter be sent to the clubs prior to their event that details what will be needed from them for the sound testing. Joe is also planning a rule change for Hare Scrambles that would require spark arrestors.

Sam Mento told the committee that the Enduro Committee had a great meeting. They will be developing a Junior Enduro series.

Dave Hall presented a proposal requesting funds to purchase T-shirts on behalf of the Motocross Series. The shirts will be sold to raise money for the Scholarship Fund and to aid injured riders. Half of the proceeds would go to the year-end scholarship awards and the other half would go to Andy Dickson to be used to aid injured riders and their families. Bids were taken for 300 shirts with a bike and quad on the front and the Motocross schedule on the back. East Coast Screen Printing had the lowest bid at $2,300.00. The shirts will be sold for $15.00 each. This should make a profit of $2,200 after expenses. The motion passed unanimously.

Dave Hall presented an emergency rule change to implement two Double Points races for the Motocross Series to be held during the second half of the season. This an Emergency Rule for the following reasons: as the number of riders drops due to riders knowing they have there series wrapped up or re-scheduling of events, large and small well-organized tracks turn down later rounds. The numbers drop dramatically from 350-450 riders to 160-230 riders. The tracks that have races during this timeframe, reduce their overhead by cutting employees at the event. This creates safety concerns for our riders. The reduced turnout affects the economics and imposes a hardship on FTR and the track owner. I hope to improve our position with track owners/operators as we schedule the next season with the approved a Double Points rounds. The rule change is Chapter X, B. Champion Points System, Insert “3. FTR Motocross Championship Series will consist of 2 Double Points events. One to be the final round and the second TBA (to be announced) at the riders meeting of the event that Double Points are to awarded.” Renumber the current 3 to 4 and 4 to 5. The motion passed unanimously.

A hearing to review the temporary suspension of Sal Munno was scheduled for this meeting. However, Sal has suffered some serious medical issues and will not be able to attend. Dan George read Sal’s email and members of the committee reported on their interaction with Sal since February. After discussion, Allen Pearce moved that we reinstate Sal’s membership and place him on a two year probation. Any further incidents will result in expulsion. The motion passed unanimously.

Randy Faul stated that, in response to Dan George’s verbal requests over the years and his recent letter on the subject, Jim Wilder wanted the committee to review the financials as they pertain to the Land Use Fund. On paper, the fund should have approximately $109,000 in the account. In actuality, the fund is non-existent. Allen Pearce stated that, because of our recent dues increase, our financial status has improved enough to enable us to move $50,000 to a segregated Land Use Fund account to begin replacing the funds that have been borrowed.

Sam Mento informed the committee that a Benefit Enduro is being added to the schedule for the 2006-2007 season. A $5,000 refundable deposit is required. A check from the Land Use fund will be needed when the time comes.

Randy moved to adjourn at 9:37. The motion passed unanimously. The meeting was re-convened at 9:38 when Vice President Jim Wilder arrived. A quorum was still present.

Dan George brought Jim up to date about the Land Use Fund. Jim Wilder plans to become educated on the subject of Land Use and will make a presentation to the Executive Committee. Allen Pearce stressed the importance of replenishing the Land Use Fund but possibly reducing the amount of contributions coming directly from the membership fees or the Benefit Race. Randy Faul suggested the Benefit Races could be designated to the General Fund. The Executive Committee directed Dan George to designate $25,000 from the General Fund and $25,000 from the CD to the Land Use Fund. Dan George will open a separate account for the Land Use Fund and the accounting for the fund will be separate from the General Fund. An Accounts Payable should be set up in the General Fund to payback the remaining $59,000.00. Allen Pearce moved that the Benefit Race proceeds be designated to the General Fund for the 2006-2007 race season. The motion passed unanimously.

Randy Faul moved to adjourn at 9:55 AM. The motion passed unanimously.

Tiffany St. John
Secretary,
Florida Trail Riders

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