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Executive Committee Meeting Minutes

April 28, 2009

A meeting of the Florida Trail Riders Executive committee was called to order at 8:00 p.m. on April 28, 2009 via teleconference. The president determined a quorum was present.

Roll call was as follows:

Guests:
Dan George, Executive Director
Bonnie George

Old Business

None

New Business:

The Eagle’s Nest Enduro has been cancelled due to a fire at the property this past weekend. Allen will be meeting with SJWMD to see if future events will be allowed. The Hart Island Enduro property is also managed by SJWMD and could be in jeopardy unless we get rain in the next week or so. We need to start exploring options for fire safety at our events. Allen Pearce made a motion to allow Apollo’s sanction fee to be transferred to next season. The motion was seconded and passed unanimously.

Brian Morris was given the green light to proceed with the Information Stations and Brochures that have previously been approved.

Dan George has spoken to our insurance provider. The minor release that we are currently using will remain in effect at this time. In the future, an annual release completed by both parents may be required to be kept on record.

Dan George updated the committee about the Forum being shut down this afternoon. It is still not known what caused the problems but it appears that the site was hacked. The problem has been corrected and the site is back on line. They will continue to look into the source of the problem.

There has been some very negative response regarding the “No advertising rule” clarification. On Saturday, April 25, the committee reviewed the current forum rules. Complaints from forum members stated that the administrators/moderators were not being fair in enforcing the rules about advertising because they were allowing links to business sites. The committee advised the administrators/moderators to no longer allow links in the posts or signatures so that it would be fair to everyone across the board. Now we have a group on the forum who are upset by this rule clarification. Several ideas were discussed as possible solutions. Jonny Simpkins was asked to post on the forum asking members to email their ideas to the committee. This issue will be re-visited during the Executive Committee meeting on May 16, 2009.

Allen Pearce reminded everyone that items to be placed on the agenda for the Board of Directors meeting on May 16, 2009 needed to be emailed to the Secretary. The agenda needs to be published by May 9, 2009.

Brian Morris made a motion to adjourn. The motion was seconded and passed unanimously. The meeting was adjourned at 9:20 p.m.

Tiffany St. John
Secretary

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