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Executive Committee Meeting Minutes

June 3, 2009

A meeting of the Florida Trail Riders Executive committee was called to order at 8:15 p.m. on June 3, 2009 via teleconference. The president determined a quorum was present.

Roll call was as follows:

I. Old Business

Allen has spoken with SJRMWD. They will be managing the fire risk at future events. Guidelines will be in place to determine when an event will need to be cancelled. They will also be requiring insurance for all work days. The insurance will be approximately $85.00 per day. In addition, heat wrap standards will be in place. Allen will continue to negotiate the specific requirements.

Allen reported that Dan George has spoken with our insurance provider in greater detail about the Endurocross sections. The committee will need to re-address the current rule at the banquet meeting. Allen will have Dan George provide copies of the insurance to all committee members.

Jonny addressed the committee about the rocky start to his term. He explained his reasoning for reviewing the special use funds in so much detail. He was not familiar with how some of the funds worked and wanted to review the activity to get a better understanding of them. Jonny has almost finished his review of the Land Use Fund. He asked for and received clarification of a couple of transactions.

II. New Business

Jonny informed the committee that he is not comfortable participating in EC meetings which are held in private session or by teleconference. He acknowledged the necessity for them sometimes, but his desire for complete openness would prevent his participation in them. Allen acknowledged Jonny’s personal conviction for complete openness and agreed for him not to be involved in private session or teleconferences by the EC unless it was necessary for him to participate in order to have a quorum.

Jonny would like to have access to the bank accounts on-line to better review transactions on a more timely basis and set up a two signature check system. Allen will look into the logistics of these changes.

Jonny is requesting the detailed reports for the Scoring and Scholarship funds. Allen will direct Dan to provide the proper reports so that Jonny can complete his review of these accounts.

Allen Pearce made a motion to adjourn. The motion was seconded and passed unanimously. The meeting was adjourned at 10:00 p.m.

Tiffany St. John
Secretary

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