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Executive Committee Meeting Minutes

August 1, 2009

A meeting of the Florida Trail Riders Executive committee was called to order at 1:20 p.m. on August 1, 2009 at the Walt Disney World Dolphin Resort in Lake Buena Vista, Florida. The president determined a quorum was present.

Roll call was as follows:

Present:

I. Old Business:

On-line banking access has been put in place for the Treasurer.

The endurocross sections were discussed. Joe Steidl made a motion to leave the ban in place pending his first Hare Scramble Committee meeting so that his committee could discuss and make recommendations. The motion was seconded and passed unanimously.

II. New Business

George Tolson made a motion change the Richloam Enduro from May 23, 2010 to February 28, 2010. The motion was seconded and passed unanimously.

Joe Steidl made a motion to ratify Scott Blackburn as Specialty A/B Rider Rep. The motion was seconded and passed unanimously.

Joe Steidl made a motion to ratify Trey Heath as AA/A/B Rider Rep. The motion was seconded and passed unanimously.

A discussion about setting up separate funds for the Scholarship and Land Use money was held. Allen Pearce made a motion to set up the separate funds. The motion was seconded and passed unanimously. Allen Pearce will start working on the necessary constitutional changes and the Executive Committee will direct Dan to establish the accounts.

A history of the Land Use Fund was given and a discussion followed. Jonny Simpkins expressed concern that the Land Use Fund has a deficit. Allen Pearce made a motion to have future Benefit Races for General Fund purposes and the profit will be paid toward the liability with the Land Use Fund. The motion was seconded and passed unanimously.

A discussion of the current financial outlook of FTR including scoring, banquet costs and land use fund was held. It was agreed that the reports of the Treasurer and Quickbooks do not agree. Allen and Jonny will need to meet to go over the figures.

Jonny Simpkins addressed his concerns about his job responsibilities and duties. After a lengthy discussion, it was determined that this will need to be addressed at another meeting.

Allen Pearce made a motion to adjourn at 3:30 p.m. The motion was seconded and passed unanimously.

Tiffany St. John
Secretary

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