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Executive Committee Minutes

April 1, 2010

A meeting of the Florida Trail Riders Executive Committee was called to order at 7:00 p.m. on April 1, 2010 via teleconference. The president determined a quorum was present.

Roll call was as follows:

I. Old Business

Allen reported that the business phone lines can be forwarded to another AT&T account. He will also contact Dan to get any passwords needed for the hotline. Allen will see about setting up a voicemail for the business line. Tiffany volunteered to handle the phone calls once the voicemail and/or forwarding is set-up. The fax line needs to be cancelled for the interim.

Carol Preston informed the committee that both Toni Ryll and Donna Hazeltine have stepped down from the banquet committee. Carol will take the lead until a replacement chairperson can be found. Carol will also post an announcement on the forum to recruit volunteers.

II. New Business

Daytona Dirt Riders has officially cancelled their hare scramble on April 24/25, 2010. Suncoast Trailblazers and SADRA have both expressed interest in hosting an event on this date. Suncoast is ready to go with the exception of the permits. SADRA also has the ability to be ready right away once they confirm with the landowner. Apollo has also expressed interest in hosting an event on June 5/6, 2010. Apollo has priority with the rescheduling of any hare scramble but it was agreed that the June 5/6 date would be too late in the season due to the recent changes in scoring. Joe Steidl made a motion to allow Suncoast Trailblazers to host a replacement hare scramble on April 24/25, 2010 provided they can provide in writing by 5:00 p.m. tomorrow evidence that all permitting issues have been resolved. In addition, if Suncoast cannot resolve the permit issue by 5:00 p.m. then SADRA can host the race provided they also provide in writing evidence that they have all issues resolved. The motion was seconded and passed unanimously. Jack will have the cancellation notice put on the website and Joe will send him the reschedule information for publication as soon as it is resolved tomorrow. Jack will also have the Benefit Race information posted.

At the General Membership meeting in August 2009, the Executive Committee voted that the proceeds of any Benefit Hare Scrambles would be directed to pay down the loan from the Land Use Fund. Jonny Simpkins made a motion that due to the financial difficulties FTR is experiencing; the proceeds of the Benefit Hare Scramble on May 8/9, 2010 will be used in the general funds. The motion was seconded and passed unanimously.

Allen Pearce is formulating the postings for the new positions available. He will email them to the committee members for review prior to publishing them on the website.

Joe Steidl made a motion to adjourn. The motion was seconded and passed unanimously. The meeting was adjourned at 9:00 p.m.

Tiffany St. John
Secretary

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