MINUTES OF FTR
EXECUTIVE COMMITTEE MEETING

A meeting of the Florida Trail Riders Executive Committee was called to order in executive session at approximately 9:00 AM on January 11, 2003 at the Orlando Courtyard Marriott Hotel. The President determined that a quorum was present. Roll call was as follows:

I. Reports of officers and committees

With the previous Hare Scramble Committee Chairman, Randy Faul, now serving as FTR President, a successor was needed. Randy moved that Mike Preslar be appointed as the new Hare Scramble Committee Chairman. The motion was adopted unanimously.

Cheryl gave a report on the Awards Banquet Planning. The committee has reached an agreement with the Sarasota County Fair Grounds to host this year’s event on August 9th. The facilities will provide for over 300 RV hook-ups, access to nearby hotels, stadium seating, and multiple events to entertain participants. The committee is still working on a theme, trophies, contingencies, and other preparations.

Jack gave a report from the Land Use Committee. He presented a check from the state for $22,000 as payment in full from the grant awarded on the Croom project. A detailed report of the time invested and cost of materials for the project was presented confirming that all out of pocket expenses had been covered by this check. Randy moved to award a customary administration fee of 15% ($3,300) to Techni-Quip for Jack’s continued work in putting this grant together and seeing it through to successful completion. The motion was adopted unanimously.

II. Unfinished business

Dan George did not submit a contract to renew his position as Business Manager to reflect the requested elimination of responsibility for the awards ceremony/banquet. Mike moved that the executive committee authorize Randy to send a letter to Dan indicating we will draft a contract within 90 days for his review. The motion was adopted unanimously.

III. New Business

The discussion regarding the responsibilities of the Business Manager and the transition of new officers lead to other questions regarding the evolving roles of FTR officials as defined in the rulebook. Jim moved that executive committee members review their respective duties and either confirm they are still valid or recommend changes as appropriate. The motion was adopted unanimously.

The executive committee discussed action items necessary to lead to a smooth transition of officers. Randy moved that an audit of the FTR books be conducted early this year to facilitate this process and that two new reports (category summary and check registry) be provide to executive committee members on a monthly basis. The motion was adopted unanimously.

In accordance with Florida Statute 617.0802, which states that officers must be 18 years of age or older, David Tripp can not hold the position as Area Director as elected for Area #11. Lee moved that we appoint Joe Moulton, who was next in number of votes, to fill this vacancy. The motion was adopted unanimously.

A discussion around the conduct of our officers and other FTR members was held. Concern was expressed that inappropriate conduct and use of illegal substances may be viewed as acceptable to some members. Randy moved that all officials be held to the highest standards of conduct as representatives of our organization and that illegal activities not be tolerated. The motion was adopted unanimously.

Mike moved that we appoint Daniel White as the H/S Scorekeeper with compensation of $600 per race to be continued until the end of the season. The motion was adopted unanimously.

Mike moved that a brief meeting of the executive committee with a fixed agenda be scheduled for January 25th at the Kissimmee Island Hare Scramble (Ft. Basinger) from 6:45–7:00 PM for the approval of H/S Rider Representatives to facilitate full participation at the H/S committee meeting immediately following. The motion was adopted unanimously.

The meeting was adjourned at approximately 3:30 PM.

The meeting was called to order at approximately 4:00 PM with a quorum and the same members present to conduct one order of business in accordance with grant guidelines that stipulate that this be the sole item for discussion on the agenda.

Jenni moved that we allow Jack to make a grant application prior to the January 31 deadline for the Recreational Trails Program to do work at Croom for improvements to the Day Use Area. The motion was adopted unanimously.

The meeting was adjourned at approximately 4:00 PM.

Jim Wilder
Secretary, Florida Trail Riders