MINUTES OF THE FTR
BOARD OF DIRECTORS’ MEETING
A meeting of the Florida Trail Riders Board of Directors was called
to order at approximately 8:30 AM on August 21, 2004 at the Hilton Walt
Disney World Resort, 1751 Hotel Plaza Boulevard, Lake Buena Vista, Florida.
The President determined a quorum was present. Roll call was as follows:
Present:
Randy Faul, President
Jenni Lamb, Vice President
Jim Wilder, Secretary
Allen Pearce, Treasurer
Sam Mento, Enduro Committee Chairman
Mike Preslar, Hare Scramble Committee Chairman
Jim Edgar, Motocross Chairman
Tiffany St. John, Area #1
Harry Masters, Area #2
Tommy Neal, Area #3
Bob Brown, Area #4
Brian Wenholz, Area #5
Jack Terrell, Area #6
Larry Kuhn, Area #7
Chris Hill, Area #8
Rick Harvey, Area #9
Kim Windland, Area #10
Joe Moulton, Area #11
Troy Reynolds, Area #12
Absent:
None! Guests:
Dan George, Executive Director
Daniel White, H/S Scorekeeper
James Rowland, H/S Referee
Gary Wyatt, FTR Representative to SJWMD
I. Reports of officers and committees
Allen provided the Treasurer’s Report and the results of the Finance
Committee appointed at the last Board meeting. Although the committee
was not able to finalize handout materials due to Hurricane Charlie,
the committee did complete an analysis looking back five years on expenses
and income. They looked for ways to save money and ways for potential
revenue. This was to address an annual operating deficit of the General
Fund totaling almost $20,000, even after adjusting for electronic scoring
and other investments. The committee considered several cuts and increases
to revenues such as increasing the head-tax or the membership dues. After
considering all the costs associated with providing an FTR membership,
the committee recommended an increase to membership dues. Other sources
of revenue will also be pursued such as advertising on the website, FTR
merchandise, and sponsor support.
Mike gave the Hare Scrambles Competition Committee report and started
off by asking James (JR) Rowland, H/S Referee, to report on pit riding
issues. JR outlined new steps to be taken this year to improve H/S events.
He will be requiring that all 3 referees are ready to go as defined in
the rulebook before allowing a race to start. Mike explained the need
for more Board members to be more active in patrolling events. Joe Steidl
will be heading a special crew to enforce the pit riding rules and asks
for strong support from all officials.
Sam provided the Enduro Competition Committee report and started by
thanking Lee Daley for his prior service as Enduro Chairman. He announced
Chris Hill as the new scorekeeper and Dave Wildner as the new referee
for the series. With ten events this competition season, Sam will be
pushing for two more by next season. The Enduro Committee is looking
for another club to host an Enduro with property potentially available
from SJWMD. Sam also reported that the committee was looking to get mini
Enduros going next season.
Jim Edgar offered the Motocross Competition Committee report by saying
they are looking into ways to generate more riders for the FTR and more
excitement.
Jim Wilder provided a Membership Committee update. He provided an update
on our efforts to reach out to non-competition riders through the FTR
Fun Run event. Some discussion was held about the possibility of structuring
a non-competition membership, which would also help raise money for the
FTR General Fund. Further discussion will be necessary before a detailed
proposal can be made to the Board.
Jack provided an update on Land Use. Anyone who can make it was asked
to attend the September 13th meeting in St Lucie County to support the
proposal for an OHV park in that county. Regional groups have been formed
to evaluation sites for future proposals for OHV sites. Henry County
is currently awaiting approval for an OHV Park.
Jack moved we adjourn for a 5 minute break at 10:50 AM. The motion passed.
The President called the meeting to order and determined a quorum was
present at 10:58 AM.
II. Unfinished business
The following proposed changes to the Constitution were accepted by
the Board at the last meeting, published in the FTR magazine, and now
proposed by Randy for final Board approval before submitting to the General
Membership meeting where a two thirds vote will be required to pass:
Mike moved we change Page 5 Constitution Changes, Chapter 1, Article
XIV, Section I-E Sanctions, paragraph 4. The change is from $500,000
to $1,000,000. The motion passed.
Mike moved we change Page 7 Chapter II Definitions. “Division” changes
to read: “A, B, and C”. “Class” changes to read: “ A
riders Ability, Age, Equipment, or Sex grouping”. Add to definition: “Officials – All
elected Officers, Committee Chairmen, Scorekeepers, and Referees”.
The motion passed.
Mike moved we change Page 10 Chapter II H Fees 4. Change the sentence
beginning “At Hare Scrambles…” to read “At Hare
Scrambles an additional fee of $3 per rider will be collected for a fund
to update, maintain, and staff the electronic scoring and signup equipment.
The motion passed.
Allen moved we ratify the following proposal:
Article XIV
I. Competition Committees
D. Meetings
1. Each committee will meet during the fourth quarter to suggest select sanctions
applications for the following year and to conduct other committee business.
E. Sanctions
1. A General FTR Sanction Meeting will be held in the fourth quarter of each
competition year to approve a schedule of events and grant sanctions for
the ensuing competition year. The exact time and place will be announced
in the FTR Magazine and on the official FTR website at least 30 days in advance.
The Competition Committees will meet jointly to resolve conflicts in the
proposed schedule, giving priority to enduros. Upon establishment of a schedule
agreed upon by a majority of the joint Competition Committees, the schedule
and previously selected sanction applications shall be presented to the Board
of Directors for approval of the schedule and granting of sanctions. There
shall not be more than 12 Enduros, 14 Hare Scrambles or 14 Motocross events
per year sanctioned by FTR. ……
2. Prior to the General FTR Sanction Meeting, the competition committees
will meet to accept sanction applications for their areas of interest.
Each competition committee must select which sanction applications it
will present at the General FTR Sanction Meeting. Under no circumstance
may a committee select and present more applications for events than
the number of events allowed by paragraph 1. above. Each competition
committee will also approve a tentative schedule to be presented to the
General FTR Sanction Meeting. The agreed-to sanctions selected sanction
applications and tentative schedules will be presented to the General
FTR Sanction Meeting for review and approval.
6. FTR may refuse to grant a sanction, and may withdraw or cancel a
sanction already granted, for any reason which FTR deems to be in the
best interest of the sport, including, without limitation, the violation
of any rules in this book. FTR may withdraw or cancel a sanction already
granted, if the Executive Committee determines it would be in the best
interest of the sport to withdraw or cancel the sanction. No sanction
already granted may be withdrawn or cancelled without at least 2 weeks
notice in the FTR magazine and/or the official FTR website of the intention
to withdraw or cancel said sanction. The affected promoter shall also
be notified and allowed to attend and speak at the Executive Committee
meeting at which the final vote on whether to withdraw or cancel will
be made.
Article X
There will be a minimum of two three Board of Directors meetings each year.
The first during the first third quarter of the competition year, and the
second during the third fourth quarter of the competition year for the sole
purpose of granting sanctions for the ensuing competition year, and the third
at the banquet, preceding the Annual General Membership meeting. The second
meeting will be the General FTR Sanction Meeting. Additional meetings may
be called by the Executive Committee or 50 percent of the Board of Directors.
The motion failed.
III. New Business
Mike moved we increase membership dues effective March 1, 2005 to $50
for Adults and $25 juvenile. The motion passed.
Jim Edgar moved we change the current MX rule from “3. To promote
rider turnout, DNF’s will not be given as long as rider completes
one lap. Rider will receive last place points. In the event of more than
one DNF rider, the most number of laps completed will determine finish
order.” To read as follows: “3. As an event consists of two
moto’s, a rider will be awarded one-half total points if he/she
finishes only one moto. The rider will receive no points if he/she does
not start or does not finish either moto.” The motion passed.
Jim Edgar moved we change the current MX rule from “E. Year-end
Motocross overall awards will be based on over all total points in a
single class during the season for one aware in each of the A, B, and
C divisions and one award for the total of combined classes based on
best 70% in each of the riders classes.” To read as follows: “E.
Total points toward FTR Motocross Overall Series High Point will be determined
by the best combined scores of a rider with an adult membership, based
on best 70% in each of the riders classes. Year-end Motocross overall
awards will be based on over all total points in a single adult class
during the season for one aware in each of the A, B, and C divisions.
To qualify for year-end awards in the FTR Motocross Series, a rider must
enter at least 50% of the sanctioned events.” The motion passed.
Jim Edgar moved we offer a One-Day Motocross Pass. Proposed Page 7 Chapter
II under Definitions. Insert below Juvenile Membership. One-Day Adult
Motocross Pass, designed for one person to be used the date of the purchase.
Person will be scored for the day’s overall results however, said
person will be removed from overall FTR points (i.e. rider places 5th
overall for the day; all riders finishing behind said rider will be given
FTR series points for one position higher). This One-Day Pass will be
offered at a rate to be determined annually, but never less than one-half
the standard adult FTR membership rate. The motion failed.
Jim Edgar moved we change Page 8 Chapter III Section C. Motocross… 12-15…..
86cc-125cc….. 12-15 to read as follows: “Youth 13-15….
86cc-125cc….. 13-15” The motion passed.
Jim Edgar moved we add to Chapter IX Motocross Rules, Section C Event
Rules, Paragraph 4 to add a line G: “...Quads are to have a operating
tether kill switch and nerf bars with nets to compete.” The motion
passed.
Jim Edgar moved we change Page 8 Chapter III Section C Paragraph 1 under
Motocross to insert: “Girls 65-105cc 9-12” and on Page 10
Chapter II Section J Number 6 Equipment insert: “Girls 65-105cc
9-12” and on Page 24 Chapter XII Motocross Championship Series
insert: “Girls 65-105cc 9-12” The motion passed.
Jim Edgar moved we add a Quad Rider Representative for Motocross. Page
4 Chapter I Article XIV under B. Members: Quad Division. The motion passed.
Jim Edgar moved we change the following sections to reflect the proposed
MX classes listed below: Page 8 Chapter III Section C Motocross, Page
10 Chapter II Section J Number 6 Equipment, Page 24 Chapter XII Motocross
Championship Series Classes, Page 24 Chapter XII Motocross Championship
Series Classes. He also proposed to delete:
Recommended Event Race Order. Proposed Classes:
1 Pee Wee 4-6 Yr Shaft drive/Oil Injected
2 Pee Wee 4-6
3 Pee Wee 7-9
4 Pee Wee Mod 4-9
5 65 7-9
6 65 10-11
7 65 Mod 7-11
8 Girls 65-105cc 9-12
9 85 7-11
10 85 12-15
11 Super Mini 79-105cc 9-15
12 125 C
13 125 B
14 125 A
15 250/Open C
16 250/Open B
17 250/Open A
18 Youth 13-15
19 Youth 16-24
20 25
21 30
22 35
23 35+C
24 40
25 45
26 Women
27 Four Stroke
28 Quad B
29 Quad C
30 Quad +35
31 Quad Women
32 Super Vintage
33 Vintage
34 Woods
The motion passed.
Mike moved we change the rule book to read as follows: Pg. 20, Chapter
VII, Hare Scrambles Scoring, C. Rider Advancement, 7. (add the following
sentence): "The Beginner classes will receive no year-end awards." The
motion passed.
Mike moved we change the rule book to read as follows: Pg. 20, Chapter
VIII, Hare Scrambles Responsibility, B. 4.a. change to read: “Class — 3
Color number plates — Letters AA — Red — AA” The
motion passed.
Mike moved we change the rule book to read as follows:
Pg. 8, C. Rider Classification
Hare Scrambles
Division/Class — Displacement Classes — Age
(change)
A Advanced — 200,250,Open,4 Stroke — None
(to)
A Advanced — 200,250,Open — +13/Above
(change)
B Amateur — 200,250,Open,4 Stroke — None
(to)
B Amateur — 200,250,Open — +13/Above
(change)
C Novice — 200,250,Open,4 Stroke — None
(to)
C Novice — 200,250,Open — +13/Above
Pg. 8 Chapter III C. Rider Classification
Hare Scrambles
Change;
Division/Class displacement Classes — Age
Quad A 4 Stroke — 0-Open cc 4 Wheels — 16*/Above
Quad B 4 Stroke — 0-Open cc 4 Wheels — 16*/Above
Quad C 4 Stroke — 0-Open cc 4 Wheels — 16*/Above
Quad A 2 Stroke — 0- Open cc 4 Wheels — 16*/Above
Quad B 2 Stroke — 0-Open cc 4 Wheels — 16*/Above
Quad C 2 Stroke — 0-Open cc 4 Wheels — 16*/Above
Senior Quad — 0-Open CC 4 Wheels — 40*/Above
Women Quad — 0-Open cc 4 Wheels — 16*/Above
Golden Girls — 0- Open cc 4 Wheels — 40*/Above
To;
Quad AA — 0-Open cc 4 Wheels4 Wheels — 16*/Above
Quad A — 0-400cc, 401-Opencc4 Wheels — 16*/Above
Quad B0-400cc, 401-Opencc 4 Wheels — 16*/Above
Quad C — 0-400cc- 401-Opencc4 wheels — 16*/Above
Veteran Quad — 0-Open cc 4 Wheels — 35*/Above
Senior Quad — 0-Open cc 4 Wheels — 40*/Above
Super Senior Quad — 0-Open cc 4 Wheels — 45*/Above
Women Quad — 0-Open cc 4 Wheels — 16*/Above
Golden Girls — 0-Open cc 4 Wheels — 40*/Above
Pg 10, J. Competition Apparel & Equipment 6. Equipment
Vehicle displacement classes are as follows;
Change;
0-Open cc — Quads
To;
0-400cc — Quad A,B,C
401-Open — Quad Open A,B,C
0-Open — AA, Veteran Quad, Senior Quad, Super Senior Quad, Women, Golden
Girls Quad
Pg. 8, C. Rider Classification, 2.
Change the sentence beginning "In Hare Scrambles, riders in..." ,to read " In
Hare Scrambles,riders in Saturdays Junior and Juvenile classes defined as PeeWee
(A,B,C), 65cc(A,B), Mini (A,B,C), shall not be eligible to enter any division
or class on the Sunday schedule.
Pg. 10 J. Competition Apparel and Equipment 6. Equipment
Vehicle displacement classes are as follows;
Delete the words "Hare Scrambles" from the line reading "4 Stroke — A,B, & C — Enduro & Hare
Scrambles"
Pg. 16 Chapter VI Hare Scrambles Rules B. Course
3. Delete entire section.
Pg. 17 C. Event Rules
1. Delete entire sentence
3. Delete all beginning with the line "Race 1" and ending with the line "Row
4 C 4 Stroke"
Replace with;
Race 1 — 11:30 AM - 11:45 AM
Pee Wee C
Race 2 — 11:50 AM - 12:05 PM
Pee Wee B
Race 3 — 12:10 PM- 12:30 PM
Pee Wee A
Race 4 — 12:30 PM - 2:00 PM
Row 1 — Mini 85 A
Row 2 — Mini 85 B
Row 3 — Mini 85 C
Row 4 — Mini 65 A
Row 5 — Mini 65 B
Race 5 — 2:00 PM - 3:30 PM
Row 1 — Super Vintage A
Row 2 — Junior A
Row 3 — Super Vintage B
Row 4 — Junior B
Row 5 — Vintage
Row 6 — Beginner 2
Row 7 — Beginner 1
Race 6 — 3:30 PM - 5:00 PM
Row 1 — Quad AA
Row 2 — Quad A Open, Quad A 0-400
Row 3 — Quad B Open
Row 4 — Quad B 0-400
Row 5 — Veteran Quad
Row 6 — Senior Quad, Super Senior Quad
Row 7 — Quad C Open
Row 8 — Quad C 0-400
Row 9 — Women Quad, Golden Girls Quad
Sunday Race Schedule
Race 1 — 10:30 am - 12:30 PM
Row 1 — Vet A, Senior A
Row 2 — Super Senior A, Master A
Row 3 — Vet B
Row 4 — Senior B, Super Senior B
Row 5 — Women A
Row 6 — Vet C
Row 7 — Senior C
Row 8 — Super Senior C
Row 9 — Master B, Golden Master
Row 10 — Master C, Women B
Race 2 — 1:00PM - 3:00 PM
Row 1 — AA
Row 2 — A Open
Row 3 — A-250, A-200
Row 4 — B Open
Row 5 — B-250
Row 6 — B-200
Row 7 — C Open
Row 8 — C-250
Row 9 — C-200
5. Delete entire sentence
7. Begin with a new sentence to read, "FTR may determine the scoring methods
used at any event."
In the 2nd sentence delete the words, "the needed number of laps".
Delete the 2 sentences " In place of a score card, the rider will receive at
sign-up, upon paying the entry fee, a 3"x 5" card with the riders name, number,
and class on it. This scorecard will be placed on the riders helmet in place
of the scorecard and will be used for the check at the start."
In the sentence beginning, "There will not be a check", replace the words "will
not" with "may".
Delete the sentence, "The riders will not have to stop after the start until
they cross the finish line."
Pg. 18 Chapter VII Hare Scrambles Scoring A. General
5. Delete the words, "and 4 Stroke"
9. Delete all and change to read, "Riders shall be awarded points if they complete
1 lap or more."
10. After the word "Beginners" add the word "Junior".
B. Championship Series Points System
1. Beginning with the sentence, "Any rider will be awarded....", Delete all.
Replace with, "Riders completing within 1 lap of the winning rider for their
class will receive full position points. Riders completing less than 2 laps
from the winning rider in their class will receive fractional position points.
For example: A rider completing 3
laps of a possible 5 lap race will receive only 3/5ths of their position points."
3. Delete all. Replace with, "Each class will be allotted a maximum time to
complete the course and be timed.
In Pee Wee B and C the course will be closed to start additional laps 15 minutes
after the start.
In Pee Wee A the course will be closed to start additional laps 20 minutes
after the start.
All other Saturday races will be allotted 90 minutes to complete the course
and be timed. The course will be closed to start additional laps at 90 minutes
from the time the first row leaves the start minus the time of the lead riders
first lap.
All Sunday races will be allotted 2 hours to complete the course and be timed.
The course will be closed to start additional laps at 2 hours from the time
the first row leaves the start minus the time of the lead riders first lap.
Pg. 20 Chapter VIII Hare Scrambles Responsibilities
A. Promoters
5. Add the following, "The Hare Scrambles Competition Committee reserves the
right to adopt or change the practice format, by unanimous vote, at any time."
B. Riders
4. After the 2nd sentence add, "Quads will have number plates, with the riders
number, on the front and the rear.
Delete the lines;
4 Stroke A,B & C.........White.................A,B,C
Quad 4 Stroke A,B.......White................A,B
Quad 2 Stroke A,B.......Yellow plates.....A,B
Senior Quad(40 & Up)...Black................none
Women Quad (16 & Up)Blue..................none
Replace with;
Quad AA.....................white........................AA
Quad Open.................white........................A,B,C
Quad 0-400.................yellow......................A,B,C
Veteran Quad..............red..........................none
Senior Quad................black......................none
Super Senior Quad.......black......................X
Women Quad..............blue.........................none
Golden Girls Quad.......blue.........................G
4.a Change, "All A and B" to read, "All A,B, and C"
The motion passed.
Mike moved we change Pg. 19, C. Rider Advancement, Paragraph 7 to read: "Beginner
class riders will advance to the next higher division after accumulation
of one 1st place, three top 5 finishes, or 8 starts. This promotion will
take effect immediately. The Beginner will carry 50% of their accumulated
points into the C division and no points to any other division.” The
motion passed.
The meeting was adjourned at approximately 12:55 PM.
Jim Wilder
Secretary, Florida Trail Riders |
