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General Membership Meeting Minutes

August 1, 2009

A meeting to the Florida Trail Riders General Membership was called to order at approximately 9:45 a.m. on Saturday, August 1, 2009 at the Walt Disney World Dolphin Resort in Lake Buena Vista, Florida. The President determined a quorum of the general membership was present.

I. Reports of Officers and Committees

FTR President, Allen Pearce opened the meeting by welcoming everyone. The past season was surprisingly good considering the state of the economy. Numbers remained good at the races. The upcoming season is still a concern because the economy has not improved yet.

Jonny Simpkins gave the Treasurer’s Report. He presented a written report showing a breakdown of the funds and available cash. Discussion was held. Additional information and a budget will be presented to the Executive Committee.

The Hare Scramble Report was presented by Joe Steidl, Hare Scramble Chairman. Our ridership was down about 100 riders last season. Next season we will have a Yamaha Rhino for our Paramedic team. Thanks to everyone that worked on making this happen. We will have several new classes to broaden our appeal including expanded Evo and girls classes. We will also have a designated Tech crew.

The Enduro Report was presented by George Tolson, Enduro Chairman. Tough season ended with only 8 races. However, next season has 11 races scheduled with some new properties including 2 Georgia races. Due to fire risk, SJRMWD will be requiring that all 4-strokes have heat wrap including workers and spectators. A new scoring system will be in place for next season that should make scoring easier. Thanks to all the clubs that host Enduros.

The Motocross Report was presented by Kevin Carr, Motocross Chairman. The motocross series has been impacted by the economy. Ridership was down as much as 100 riders at some events. Next season has many good things in store. New classes have been created to expand the appeal of the series. The current double points system has been changed a participation points system. Next season, Carol Preston will take over as Chairperson.

The Land Use Report was presented by Jack Terrell.

II. Unfinished Business

None

III. New Business

Allen Pearce made a motion to accept the following constitutional change: Chapter I Constitution of the Florida Trail Riders, Article X - Add to end of Article – “Board of Directors meetings and Competition Committee meetings shall have a published agenda including item details prior to the meetings. Board of Directors meetings will not take action on any proposed amendments or issues not included on the published agenda. Competition Committee meetings will not take action on any proposed rule changes, rider petitions, disqualification grievances, or issues not included on the published agenda unless a two-thirds majority “YES” vote of members present is made to allow action to be made. For the purposes of this paragraph, revised or directly related amendments, rule changes, or issues shall be considered to have been on the published agenda if the original was on the published agenda. Competition Committees shall have the authority to set the minimum number of days before a meeting that an agenda item must be submitted to their Committee Chairman in order to publish timely. If a Competition Committee has not specified a minimum number of days, it shall be seven days. Agenda items for Board of Directors meetings shall be submitted at least four days preceding the meeting to the FTR Secretary in order to publish timely. Agendas must be published at least two days in advance of the appropriate meeting in order to give members time to review the items to be discussed. Publishing shall be by email to all members of the Committee/Board and/or by a thread in the appropriate section of the FTR Forum. Agenda items properly submitted, but inadvertently omitted when published, shall be considered on the agenda if the appropriate Chairman/FTR Secretary is notified within one day of publishing of the omission.” The motion was seconded. Discussion followed. Brett Williams moved that we close the discussion. The motion to close discussion was seconded and passed unanimously. The motion was called to a vote. 30 For and 18 Against. The motion failed.

Allen Pearce made a motion to accept the following Constitutional change: Chapter I Constitution of the Florida Trail Riders, Article IX - Add new item number 5 – “5. In the event that a Geographical Area Director position shall be unfilled, the Executive Committee may appoint a qualified member to the position pending approval by the Board of Directors at their next meeting. Should the Board of Directors not approve the appointment, the position shall remain unfilled for the remainder of its term. Director appointments, pursuant to this provision, shall automatically be included on the agenda of the next Board of Directors meeting and shall be the first item on the agenda following roll call and introduction of guests in order for the appointed member to officially participate in the meeting.” Renumber existing 5. as 6., 6. as 7., and 7. as 8. The motion was seconded. Discussion was held. Debi Carr moved that we close the discussion and bring the motion to a vote. The motion to close discussion was seconded. 36 For and 2 Against. The motion to close the discussion and bring the motion to a vote passed. The motion was called to a vote. 13 For and 30 Against. The motion failed.

The President opened the floor for additional comments by members:

JR Rowland suggested that filling vacancies left on the Board could possibly be filled by referring back to the election results for a suitable replacement.

Randy Carson made comments on the high costs of the banquet and a discussion was held.

Daniel White stated that our election process needs to be reviewed because there have been issues with votes not getting to the right place.

Sam Mento presented information about the duties of the Board of Directors according to State and Federal laws. Additional information on these laws was presented by Allen Pearce. A lengthy discussion was held.

Jonny Simpkins discussed the Executive Director’s contract and pay changes since the position was created.

Allen Pearce made a motion to adjourn. The motion was seconded and passed unanimously. The meeting was adjourned at 1:00 p.m.

Tiffany St. John
Secretary

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