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Executive Committee Minutes

March 21, 2010

A meeting of the Florida Trail Riders Executive Committee was called to order at 7:10 p.m. on March 21, 2010 via teleconference. The president determined a quorum was present.

Roll call was as follows:

I. Old Business

Benefit Hare Scramble property is secured. Sunrunners will be handling the trail. Teresa Faul (SADRA) has offered to handle the club portion of sign-up. The FTR sign-up crew will work in the FTR sign-up trailer. We are still looking for a club to step up and handle backup scoring.

The Executive Committee and Board of Directors have been sent a letter from Bogin, Munns & Munns, P.A. with Dan George’s response to our offer to modify his contract. The letter states that FTR is proposing a termination of the contract and it is expected to go into effect on Monday, March 22, 2010 with a termination fee of $6,500.00 to be paid once all FTR property is returned to FTR. Allen spoke with Dan today. Dan has opted not to accept the changes that the Executive Committee has proposed to his contract. Allen explained that our interpretation of the contract is that we would have to give Dan 90 days notice to terminate the contract. This would put the final date of service on or about June 20, 2010. Dan indicated that he would work the 90 days if his attorney advised him that he would need to do so. Allen Pearce made a motion to terminate the Executive Directors contract effective March 22, 2010 with a termination fee of $6,500.00. The motion was seconded and passed unanimously. Allen will send an official letter.

The letter from the attorney also includes two releases that Dan would like to be executed. Jack will contact an attorney to get advice prior to executing any releases.

A list of items that will need to be handled was compiled:

1. Scoring Trailer – Jack Terrell will make arrangements to pick up the trailer as soon as possible. He will have someone go with him. He will bring it to the Razorback Hare Scramble along with the gas.
2. Jonny will contact Daniel White about scoring. Brandon St. John will need someone with a working knowledge of the system to assist at the Hare Scramble.
3. Storage Facility – Jack will make the necessary changes to the access when he goes to DeBary.
4. Jonny will set up a temporary P.O. Box to receive the mail. Dan will need to arrange for the mail to be forwarded from the current P.O. Box to the new one.
5. All software, paperwork, computers, and any other items belonging to FTR can be placed in the scoring trailer.
6. Jonny will handle the bills and all financial accounts.
7. Tiffany will take over the membership related items. Any membership items received in the mail can be scanned and sent via email for entry into the database.
8. Forum and website – Allen will contact Jeremy Powell to see if he can temporarily be our liaison with the webmaster. Dan and Bonnie will need to be removed as Administrators, if applicable.
9. Jonny will go to Suntrust and start the process of removing Dan’s name from the accounts and credit cards.
10. Phones – Allen will check into our options about forwarding the phone lines temporarily.

There are many other items that will need to be addressed. Jack will make a list of additional things that will need to be addressed and email to everyone.

II. New Business

None

Allen Pearce made a motion to adjourn. The motion was seconded and passed unanimously. The meeting was adjourned at 9:10 p.m.

Tiffany St. John
Secretary

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