Executive Committee Minutes
June 25, 2010
A meeting of the Florida Trail Riders Executive Committee was called to order at 7:20 p.m. on June 25, 2010 via teleconference.
Roll call was as follows:
Carol gave a brief status update for the banquet. All Executive Committee members and Board members are asked to continue to support the banquet in a positive manner.
Allen requested that Joe and George contact the clubs that have sanctions for the upcoming season to determine if they will be using the FTR Insurance Policy. The clubs will be asked to prepay the insurance this year. The chairmen should also confirm if the sanction fees have been remitted.
Allen is going to Federal Express the FTR cell phone to Tiffany because the majority of calls will be membership and banquet related at this time.
Jack has sent website updates to Eugene Barnes for the changes to the phone number.
Carol has received a copy of the signed contract with The Dolphin for the 2011/2012 banquets. She is reviewing it and will forward a copy to all EC members.
Rulebook changes from the committees will be entered into the rulebook by the Business Manager. The Chairmen will need to proof their sections to ensure accuracy. The 2010-2011 version of book will be posted on-line in lieu of printing a book.
Jack has sent everything to the printer for the magazine. The printer sent the proofs for approval last Wednesday. Jack will get the proofs reviewed and back to the printer as soon as possible. The magazine will be 86 pages long. It should be mailed out within the next week or so.
Tiffany has been working with a couple of advertisers that are interested in advertising on the website. She is sending Jonny the billing information and will forward the artwork to Eugene for the website. Jack will continue to work with our magazine advertisers.
Joe informed the committee that Donny Richardson has agreed to be the Hare Scramble Referee for the upcoming season.
Joe nominated Bill Drymon as the Election Chairman for the November 2010 election. The motion was seconded and passed unanimously.
Allen has received one proposal for the FTR Scorekeeper position. He will forward it to all of the EC for review.
Nominees for Sportsman of the Year were discussed. Any further nominees should be emailed to Carol.
The Magazine Editor position was discussed. The rankings are complete. Unanimously, one applicant was ranked as the preferred choice. Jack has spoken with the applicant. She will be finished with school on July 2, 2010. She is hoping to secure a job in Florida but she does have resumes out in several states. Our preference would be that she be located in Florida while handling this position. Allen will email the Board with the rankings for this position. Joe made a motion to enter into negotiations with the top ranked applicant pending her moving to Florida. The motion was seconded and passed unanimously.
Tiffany was excused for the remainder of the meeting.
The Business Manager position was discussed by the remaining members of the EC. The applicants were ranked and negotiations with the top ranked applicant will move forward.
At approximately 9:00 p.m., a motion to adjourn was made. The motion was seconded and passed unanimously.
Tiffany St. John
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